In the past, businesses were more likely to stay in one location for years and years. However, nowadays, many companies are looking for new office spaces because they’re growing or becoming closer to their customers.
It is an excellent decision because it can help you save money on rent while also improving your productivity by getting you out of your old office space that may no longer suit your needs. If you’re moving into a new office space, here are four tips to consider before making a move:
Start Planning Early
Planning an office move well in advance will make things easier on the employees who will have more time to prepare for their new space. In addition, creating a timeline with goals that map out expected completion dates and deadlines helps get everyone on the same page and provides a more realistic view of how much time is needed to complete an office move.
Many companies blindly accept lease agreements without ever seeing the property. But it is a risky move. Not only will you get a good idea of what kind of work environment your employees will have, but if there are any red flags in terms of size or location, then you can renegotiate with the landlord and find a better space.
Hire Reputable Movers
You must use a reputable company to handle your move. Unfortunately, there are many fly-by-night companies out there who will take your money and run. These companies typically don’t have much experience moving large amounts of furniture. So chances are they’ll damage some of the items in your home or office while moving them around, not to mention they might rob you blind when it comes to unloading your things. Avoid these companies at all costs; they are not worth the risk!
Plan For Address Change
If your new office space is a different address, you need to let everyone know. You should contact mailers and banks to update them with the move date. People who owe you money must get updated information to send payments in the right place at the right time. If any of this sounds complicated or tedious, let your landlord or moving company handle it.
To make sure the mail reaches you at your new address promptly, you can use a physicaladdress to help you update, transition, and settle in the new address. It is an inexpensive service that will also hold your mail until you can pick it up from the post office after arriving at your new location.
Appropriately Label The Boxes
Labeling the boxes is a crucial aspect of moving. Labeling each box with what it contains allows for easy unpacking and will prevent people from opening all your items to see if something might be theirs when they are not. It also prevents any confusion about who owns which boxes. So you don’t have to deal with arguments in the office about who got what.
With the ongoing pandemic, most businesses have their employees working remotely. This is so as to curb the spread of the virus. So, when moving your office, you must factor in how much space you need for employees that will work in the physical location. If you have more people working from home, it would be best to invest in a smaller office space and vice versa.
In conclusion, there are many things to consider when moving into a new office space. First, the company and its employees need to have open communication about what they want out of their current work environment so that everyone has a chance to be comfortable in their surroundings. The goal should be finding an office property with all the features the company desires.